Brisbane Wedding Information & Conditions
Comfort Inn & Suites Robertson Gardens in Brisbane is renowned for its professionalism and service when catering to the vast range of requirements of the Bride and Groom. There are certain policies which we have found ensure the smooth running of the function to everyone's satisfaction.
CEREMONY INCLUSIONS
Our beautifully landscaped Gazebo area and Musgrave Gardens, are both included in any Wedding Package or any Design A Menu Wedding for 40 persons and above. Ceremony includes a red carpet, skirted Registry table, up to 40 persons seating, table and CD player, and two pillars with silk floral arrangements. There is an extra charge of $200.00 for ceremonies for Weddings under 40 persons.
RECEPTION ROOMS
We have two beautiful reception rooms being our Gardens Restaurant and Musgrave Room.
Musgrave Room up to 110 persons, [100 guests, plus 10 persons on bridal table]
Gardens Restaurant up to 80 persons, [70 guests plus 10 persons on bridal table]
MENU SELECTION - CHOOSING TOGETHER
We are most pleased to assist in the choice of menu from a superb range of food and beverage items. We will advise you in the preparation of specialty menus if required. To ensure your needs are met, please finalise your menu requirements at least 6 weeks prior to your function.
FUNCTION EXTENSION - EVENING
Licensing laws require our function rooms be vacated by 12 midnight.
FUNCTION EXTENSION - DAY
A charge will be incurred if the period of time specified is extended without notice. This fee will be charged at a rate which equals 50% of the total room hire charge, for each hour over or part there of.
SURCHARGE FOR PUBLIC HOLIDAYS - 15%
A surcharge of 15% of total expenditure will apply on public holidays
ROOM HIRE
Room hire is charged at a standard rate and this covers the use of the room for the period of time previously specified by the organiser for the function. Applicable to Design A Menu, Morning Tea Menus;Cocktail & Breakfast only.
ACCOMMODATION
A special hotel room rate is available for wedding guests.
MINIMUM NUMBERS
Comfort Inn & Suites Robertson Gardens requires a minimum number of 40 adults. Conditions apply for the busier periods. Please contact our Professional Wedding Planners if you have any queries. Conditions apply also for our Cocktail Selection.
TENTATIVE BOOKINGS
A deposit of $500.00 is required to confirm your booking. A tentative booking will hold the room for 7 days, however, if there is no confirmation made within this period of time the room will be automatically released.
ROOM ACCESS
Access to the room is allowed at a time arranged by the organizer. We do not allow access to the room before the date of the function unless it is prearranged and a room fee has been discussed for the use of the room.
FINAL NUMBERS AND DETAILS - SO THAT WE KNOW EXACTLY
To ensure maximum efficiency, we must have a guarantee of the minimum numbers 5 working days prior to the function. This will be the minimum number that will be charged and catered for. We also require table plans , seating arrangements and other decorative items for the function to be supplied 5 working days prior to the function.
INSURANCE - TAKING CARE
The Hotel is extremely fastidious when looking after people and their belongings. Unfortunately, we cannot take responsibility for the damage or loss of any property including vehicles belonging to attendees, before, during or after a function and suggest that insurance cover be arranged for valuable articles.
DAMAGE - IT COULD BE EMBARASSING
Accidents happen and could possibly be prevented by liaison between the organiser and our staff in arranging your function. Any damage to walls, carpets, furniture or fixtures is the responsibility of the organiser and will be charged accordingly. Normal cleaning is included in your room hire charge. Should excessive cleaning be required, a charge of $50/hour will apply.
CANCELLATIONS
We would be disappointed should you cancel your booking. If the cancellation occurs within 30 days prior to the event, the deposit will be automatically forfeited. If however the cancellation occurs within 14 days prior to the event, then it is possible that 50% of the estimated potential revenue for the function will be required to be paid. N.B. Any cancellations must be received in writing.
LIQUOR AND FOOD
We are unable to permit the patron, guests or invitees to bring liquor and food into licensed premises. We do not allow external catering to be brought onto the property due to Health and Safety Regulations.
PAYMENT AND ACCOUNTS
Once you have confirmed your booking we do require that a deposit of $500.00 be paid within 7 days of confirmation. We do not require any other payments until upon giving final numbers 3 days prior to the function date, when settlement of the account is required. If payment has not been received at this time, management reserves the right to cancel the function.
SECURITY
The Hotel reserves the right to request security arrangements at the clients own expense.
For further information contact our Professional team Phone: 07 3276 4380 functions@robertsongardens.com.au